Building Cleaning Schedule — Weekly Template

Looking for a building cleaning schedule? Here is a ready-to-use weekly cleaning schedule in English for a shared residential building in Israel — area by area, day by day — to copy in one click, print for the notice board, or download as a Word file and adapt to your building and your cleaning contract.

Weekly Building Cleaning Schedule — [Building address]   In effect from: [Date] | Cleaning company: [Cleaning company name] | Supervised by: [Management company name]   Sunday — Lobby and ground floor:   – Sweep and wash the lobby and entrance area – Clean the glass doors and remove fingerprints – Empty the bins in the common areas   Monday — Stairwell (all floors):   – Sweep and wash the stairs and landings – Wipe the railings and handrails – Check the lighting and report burnt-out bulbs   Tuesday — Elevator:   – Clean the elevator car: floor, walls and mirror – Disinfect the buttons in the car and on every floor – Clean the door tracks on the ground floor   Wednesday — Parking garage, trash room and storage areas:   – Sweep the garage and remove bulky waste – Wash the trash room area and arrange the recycling bins – Check the drainage openings in the garage   Thursday — Building front, garden and outdoor areas:   – Sweep the paths and the outdoor entrance area – Clean the mailboxes and the notice board – Garden care and watering [If applicable]   Friday — Final round before the weekend:   – Empty all the bins and replace the liners – Quick wash of the lobby and entrance – General check and a defect report to the management company   Monthly tasks (first week of every month):   – Wash walls, doors and windows in the common areas – Deep wash / polish of the lobby floor [Per contract] – Clean the high light fixtures   Notes, requests and reports: [Contact name], phone [Phone]

Fill in the details — the notice updates automatically:

Illustration of a cleaner with a mop and bucket in a sparkling apartment building lobby, next to a weekly cleaning schedule on the wall

How to build a cleaning schedule that actually works

Cleaning is the number one resident complaint in Israeli shared buildings — not because the cleaners do not work, but because nobody knows exactly what they are supposed to do and when. “The cleaner was here yesterday” means nothing when a resident sees a stain in the lobby. An orderly cleaning schedule solves this in both directions: residents know what to expect on each day, and the management company gets a checkable supervision tool — you can check on Tuesday whether the elevator is clean, instead of arguing in general terms about “the standard of cleaning”.

The core principle: divide the building into areas, and assign each area a fixed day — by traffic load. The lobby and the elevator absorb most of the traffic, so they open and close the week (Sunday, plus a catch-up round on Friday); the stairwell gets its own day, working from the top floor down; the parking garage, trash room and outdoor areas make do with a weekly round. The schedule runs Sunday to Friday — the Israeli working week — with Friday as a short round before Shabbat. That way each day is a focused one-to-two-hour task instead of “clean the building” — and nothing gets forgotten.

Building size sets the intensity: in a small walk-up you can consolidate the schedule into two concentrated weekly visits; in a tower with a staffed lobby, the public floors move to daily cleaning with a weekly round for the rest. The following table summarizes the recommended frequency per area — a good starting point for negotiating with the cleaning company:

AreaRecommended frequencyNotes
Lobby and entrance2-3 times a week (daily in towers)Glass doors, fingerprints, entrance mat
Stairwell1-2 times a weekRailings and handrails, report burnt-out bulbs
Elevator2-3 times a weekMirror and buttons, ground-floor door tracks
Parking garage and storageOnce a weekBulky waste removal, drainage openings before winter
Trash room1-2 times a weekWash and disinfect, arrange recycling bins, odors
Front, yard and gardenOnce a weekMailboxes, notice board, paths and falling leaves
Monthly tasksFirst week of the monthWalls and doors, windows, floor polish, light fixtures

And finally — supervision and publication. A schedule without checks erodes within a month: have the cleaner sign off after every round (the supervision line at the bottom of the template), run a spot check every week or two, and give residents an orderly reporting channel instead of complaints in the group. Post the schedule in two places — the entrance notice board and the service room — and update it ahead of the Jewish holidays (an extra round before a chag) and in winter (entrance mopping on rainy days). A transparent, current schedule is the difference between “we pay and see nothing” and “we see exactly what we pay for”.

Frequently Asked Questions

How often should a shared building be cleaned?

It depends on the size and traffic: in a small building (up to 12 apartments, no elevator) 1-2 times a week for the stairwell and lobby is customary. In a medium building — 2-3 times a week. In a large building or tower with elevators and extensive public areas — daily cleaning of the lobby and elevators, and a full weekly round for the other areas. Fix the exact frequency in the contract with the cleaning company.

How much does cleaning a shared building cost in Israel?

The accepted range is roughly 25-60 NIS per apartment per month for cleaning alone, depending on the building’s size, the number of floors, the frequency and the scope of tasks (garage, trash room, yard). In a 20-apartment building this is usually the biggest item in the building fee after the elevator — which is exactly why the cleaning schedule should define precisely what you get for it.

Why do we need a schedule rather than just ‘the cleaner comes twice a week’?

Because ‘they came and cleaned nothing’ is the most common resident complaint. A schedule that maps day to area and tasks makes the service checkable: a resident knows the elevator should be clean on Tuesday, and the committee knows exactly what to inspect. It also protects the cleaning company from unfair complaints — what is not on the schedule was never promised.

Who is responsible for supervising the cleaning company?

The management company (or the building committee in a building without one). Effective supervision combines three things: the cleaner signing off after every round, occasional spot checks every week or two, and a simple reporting channel for residents — a maintenance request form or a message to the service center — when something was not done.

What do the monthly tasks include beyond the weekly round?

Jobs there is no point doing every week: washing walls and doors, cleaning the windows in the common areas, polishing or deep-washing the lobby floor, cleaning light fixtures and the inside of the mailboxes. It is customary to fix them for the first week of every month, and to state in the contract which are included in the price and which cost extra.

How should the schedule adapt to holidays and the weather?

Before the Jewish holidays, reinforce: an extra round on the eve of the chag when the building fills with guests, and special attention to the trash room, which fills up fast. In winter add entrance mopping and an anti-slip check on rainy days, and in leaf-fall season — more frequent yard sweeping. A building that posts these adjustments in advance on the notice board saves the post-holiday wave of complaints.

Key Takeaways

  • Divide the building into areas and give each a fixed day, by traffic load
  • Lobby and elevator 2-3 times a week; garage, trash and outdoors — weekly
  • Monthly tasks (polish, walls, windows) in the first week of the month
  • Supervision: cleaner sign-off, spot checks and a reporting channel for residents
  • The schedule here is free — copy, print or download as Word

Related Templates

All templates for property management companies →

A paper schedule wrinkles, tears and goes stale within a week. With a digital notice board in the lobby the cleaning schedule stays on screen permanently — updated remotely before a holiday or a provider change, alongside the building’s day-to-day notices, in every building you manage.

Want the schedule on a smart digital board? Discover the GoMixApp board →

Need a digital signage system? For more details fill in your details and we will get back to you shortly.