Building Committee (Va’ad Bayit) Appointment Form

Looking for a building committee appointment form in English? Here is a ready-to-use letter of appointment for the committee (va’ad bayit) of an Israeli condominium — the document that the bank, suppliers and authorities ask to see before they will work with the committee. Copy it with one click, print it or download it as a Word file, fill in the details in the square brackets — and an official letter of appointment, including authorization of bank-account signatories, is ready for signing in minutes.

Letter of Appointment — Building Committee (Va'ad Bayit)   We, the apartment owners in the condominium at [Full address], known as Block (Gush) [Block no.] Parcel (Helka) [Parcel no.], hereby confirm that at the general meeting of the apartment owners held on [Meeting date], the following were elected to the building committee:   1. [Full name], apartment no. [Number], ID no. [ID number] — committee member; 2. [Full name], apartment no. [Number], ID no. [ID number] — treasurer; 3. [Full name], apartment no. [Number], ID no. [ID number] — committee member (if three were elected).   The committee is authorized to act on behalf of all the apartment owners in everything concerning the proper maintenance and management of the common property, including: collecting the building-committee fees, engaging suppliers and service providers, managing the condominium's bank account and issuing payment instructions in it under the joint signature of [Number] of the authorized signatories.   The authorized signatories on the condominium's bank account will be: [Full name] and [Full name].   Term of appointment: from [Start date] until [End date], or until a new committee is elected at a general meeting — whichever comes first.   The minutes of the general meeting at which the election was held are attached to this letter of appointment.   In witness whereof we have signed:   Meeting chairperson: [Full name] Signature: ________ Date: ________ Minutes recorder: [Full name] Signature: ________ Date: ________

Fill in the details — the notice updates automatically:

Illustration of an official letter of appointment with a stamp and signature line, next to three building-committee figures against a residential building

Why the committee needs a letter of appointment — and what it must include

The committee is elected at the general meeting of the apartment owners, but towards outside bodies the election alone is not enough: the bank, suppliers and the municipality ask for a signed document proving who is authorized to act on behalf of the condominium. Without a letter of appointment you will struggle to open a bank account for the committee, sign an agreement with a cleaning or elevator company, and even collect from the insurance company. The letter of appointment is the committee’s ID card — and it is the difference between a functioning committee and a group of well-meaning neighbors.

Make sure the letter includes five components: full identification of the building (address + block/parcel — gush and helka, found on the Tabu land-registry extract or the arnona bill), the date of the meeting at which the election was held, the names of those elected with ID numbers and their roles (at least one as treasurer), the scope of authority — including explicit authorization to manage a bank account — and a defined term of office. Under the standard bylaws the committee is elected for one year, but the meeting may decide otherwise; an appointment with no end date creates ambiguity exactly when you want to replace the committee.

For opening the bank account, prepare the full set in advance: the signed letter of appointment, the minutes of the meeting at which the committee was elected (always attach them — banks require both documents together), and the ID cards of the authorized signatories. State in the letter how many signatures are required for a payment instruction — two joint signatures are the recommended practice, which also protects the treasurer from needless suspicion.

The letter of appointment is signed by the meeting chairperson and the minutes recorder, and a copy is kept in the condominium file next to the minutes. When the committee changes — draw up a new letter of appointment and update the bank and the building’s regular suppliers. This wording is a general template and not legal advice; in special situations (a complex building, a dispute between owners) consult the Supervisor of Land Registration.

Frequently Asked Questions

How many members should a building committee have?

Under the standard bylaws the committee numbers between one and five members. In practice two or three are customary: at least one who handles day-to-day matters and one who serves as treasurer and manages the money.

Which documents does the bank require to open a building-committee account?

Usually: a signed letter of appointment, the minutes of the meeting at which the committee was elected, and the ID cards of the authorized signatories. Some banks also ask for confirmation of the building’s address and block/parcel (gush/helka) — both appear on the Tabu land-registry extract.

How long is a building-committee appointment valid?

The default under the standard bylaws is one year, until the next annual meeting — but the meeting may set a different period. A committee that has not been replaced continues to serve until a new committee is elected.

Can a renter or someone who isn’t an apartment owner be a committee member?

As a rule the committee is elected from among the apartment owners, but the general meeting may also elect a person who is not an owner — for example a long-time renter or a family member of an owner — if the owners trust them. Make sure the election is recorded in the minutes like any other election.

How do you replace an existing building committee?

Convene a general meeting (with advance notice to all apartment owners), hold an election and record it in the minutes, then sign a new letter of appointment. With the new appointment, update the bank — the previous signatories are removed from the account — and the building’s regular suppliers.

Key Takeaways

  • A signed letter of appointment is the document banks, suppliers and authorities require to work with the committee
  • Must include: address + block/parcel (gush/helka), meeting date, names and IDs of those elected, scope of authority and term of office
  • Bring the bank the full set: letter of appointment + meeting minutes + signatories’ ID cards
  • The default term is one year under the standard bylaws — and set in advance how many signatures a payment requires
  • The template here is free — copy, print, or download as Word

Related Templates

All templates for building committees →

Appointing the committee is only the start of the paperwork: with GoMixApp’s digital forms you get every resident’s signature from their phone — no more chasing signatures in the stairwell.

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