Management Fee Increase Letter to Residents

Need a management fee increase letter for your building? Here is a ready-to-use notice in English announcing an update to the monthly management fee in an Israeli residential building — copy it in one click, print it for the notice board, or download it as a Word file and edit. Fill in the details in the square brackets and the letter is ready in minutes.

Notice to Residents — Management Fee Update   Dear Residents,   In accordance with the resolution of the residents' general meeting held on [Meeting date], the monthly management fee for the building will be updated starting from [Effective month].   Details of the update:   – Current fee: [Current amount] NIS per month per apartment – New fee: [New amount] NIS per month per apartment – Effective from: the [Effective month] billing cycle   Background: [Reason for the change]   Good to know:   – The update was approved at the residents' meeting by the required majority, and the minutes are available for review with the building committee; – Residents paying by standing order — the amount will be updated automatically, no action is needed; – Residents paying by other means are kindly asked to update the payment amount from the effective month.   We are at your service for any question: [Contact name], phone [Phone], email [Email].   Thank you for your cooperation, [Management company name] — the building's management company

Fill in the details — the notice updates automatically:

Illustration of a building manager next to a notice board with a management fee update notice, a calculator and coins

How to announce a management fee increase — without a storm in the residents’ group

A fee-increase notice is the most sensitive notice a management company publishes — and it stands or falls on one detail: being anchored in a residents’ general-meeting resolution. The management fee is set at the general meeting (or by an update mechanism approved there in advance), and the management company collects what was approved — it does not set the fee on its own. That is why the letter opens with the meeting date and points to the minutes: it is not just legal courtesy, it is what takes the sting out of every argument. An increase published without that anchor will be met — rightly — with the question “who decided?”.

The details that must appear: the current amount, the new amount, the first billing cycle at the new rate, and a short, honest explanation — a higher cleaning contract, a rise in the insurance premium, an expanded service. Show the two amounts side by side; residents who read “from 180 to 195 NIS” deal with facts, residents who read vague wording invent their own numbers. Publish the letter at least a month before the effective date, right after the meeting.

Do not forget the practical side: residents paying by standing order need to know the update is automatic and no action is needed, while residents paying by bank transfer or cheques must update the amount themselves — a point worth spelling out for owners who live abroad and pay remotely. The “minutes available for review with the committee” line closes the transparency loop, and a company that also publishes an orderly monthly report finds that increases pass quietly — residents already know exactly where the money goes.

Frequently Asked Questions

Can a management company raise the management fee without a general-meeting resolution?

No. The fee is set by a resolution of the residents’ general meeting (or under an update mechanism fixed in advance in the management contract that the meeting approved). The management company collects the approved amount — it is not authorized to raise it on its own initiative. That is why the letter in this template points explicitly to the meeting date and the minutes.

How much notice should residents get before a fee update?

The accepted practice is at least one month before the first billing cycle at the new rate — so residents who pay by transfer or cheques have time to adjust, and standing-order payers see the change with no surprises. Publish the letter right after the meeting, while the resolution is still fresh in everyone’s mind.

How is the management fee split between the apartments?

The default under Israel’s Land Law is a split according to the ratio of each apartment’s floor area to the total, unless the building’s bylaws say otherwise — in practice many buildings use a flat amount per apartment. In a building with a non-uniform split, attach a short table of the amount per apartment type to the letter.

What can be done if a resident refuses to pay the new amount?

Transparency first: show them the meeting minutes and the expense breakdown behind the update — most objections evaporate once the numbers are on the table. If the refusal continues, the building committee may pursue collection, including a claim before the Supervisor of Land Registration — a relatively quick and inexpensive procedure built exactly for building-committee disputes.

How should the increase be explained in the letter?

Honestly and briefly: one line saying what changed — a higher cleaning contract, a rise in the insurance premium, an expanded service — rather than vague wording like ‘due to rising costs’. Residents who understand what they get for the extra amount accept the update far more easily; you can also point to the monthly report that shows the actual expenses.

Key Takeaways

  • A fee update must be anchored in a general-meeting resolution — link to the minutes
  • Show the current and the new amount side by side, plus the first billing cycle
  • A short, honest reason (cleaning, insurance, more service) cuts objections
  • Publish at least a month ahead; standing orders update automatically
  • The template here is free — copy, print or download as Word

Related Templates

All templates for property management companies →

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