Building-Fees Payment Reminder Letter — Free Template

Looking for a payment reminder letter for building fees (va’ad bayit)? Here is a formal, respectful reminder letter to a resident who has not yet settled their building-committee payments — the customary warning step before applying to the Supervisor of Land Registration. Copy it with one click, print it or download it as a Word file, fill in the details in the square brackets — and a tidy letter is ready to send by registered mail within minutes.

Fill in the details — the notice text updates automatically:

To [Resident's name], apartment [Number] [Address]   Re: Reminder regarding outstanding building-committee fees — before further proceedings   1. According to the committee's records, as of [Date] your apartment's outstanding balance to the condominium fund stands at ILS [Amount], for the period [Month/year] to [Month/year].   2. Despite previous reminders dated [Date of first reminder] and [Date of second reminder], the balance has not yet been settled.   3. You are requested to settle the full balance within 14 days of the date of this letter, by [Payment method].   4. If the balance is not settled by then, the committee will consider applying to the Supervisor of Land Registration (the Mefakeach) with a claim for payment, which may also make you liable for costs.   5. If you believe there is an error in the records — please contact us promptly at [Phone] and we will check it together.   Respectfully, The building committee (va'ad bayit) — [Treasurer's name] Date: [Letter date] | Sent by registered mail / delivered by hand
Illustration of a formal building-fees reminder letter coming out of an envelope, next to coins and an hourglass

How to write a building-fees reminder letter — and what it must include

The duty to share in the upkeep costs of the common property is set in Section 58 of Israel’s Land Law — an owner cannot “waive” shared services to avoid paying, and the obligation applies pro-rata even to owners who never use the elevator or the garden. A proper written reminder is the step before filing a claim with the Supervisor of Land Registration (the Mefakeach), and experience shows that in most cases it is enough on its own to prompt payment — no legal proceedings and no lawyer.

Make sure the letter includes five components: the exact amount owed and the period it covers, a mention of previous reminders, an explicit payment deadline (14 days is customary), the payment method, and a statement of the next step — applying to the Supervisor of Land Registration — if the balance is not settled. Keep the wording businesslike, without personal accusations, and always include an “if there is an error” clause: it signals fairness, opens the door to dialogue, and protects the committee if the records are wrong.

Send the letter by registered mail, or deliver it by hand with documentation (an additional witness or a signed delivery confirmation), and keep a copy in the building file. If you do end up before the Supervisor, you will need to show the resident was given a fair opportunity to settle the debt — a documented letter with a deadline is exactly that evidence. It’s also worth recording the committee’s decision to send the reminder in the meeting minutes.

Note: towards the committee, the debtor is the apartment owner — even when the apartment is rented out and the tenant undertook to pay in practice. So send the reminder to the owner with a copy to the tenant. This wording is a general template and not legal advice — before actually starting proceedings, consult a lawyer or the Supervisor of Land Registration.

Frequently Asked Questions

What do you do when a resident doesn’t pay the building fees?

Start with a personal approach, follow up with a written reminder letter with a payment deadline, and if there is no response — the committee may file a claim with the Supervisor of Land Registration. Most debts are settled at the reminder stage.

Can a resident refuse to pay building fees because they don’t use the elevator?

No. The duty to share in maintenance costs is set in Section 58 of the Land Law and applies to all apartment owners pro-rata, regardless of actual use of the common property.

Who owes the building fees — the renter or the apartment owner?

Towards the committee, the debtor is the apartment owner. In many rental agreements the tenant undertakes to pay in practice, but if a debt builds up — the reminder and the claim are addressed to the owner. It’s best to send a copy to both.

How long do you give a resident to settle a debt after a reminder letter?

14 days is customary. It is a reasonable period that shows good faith, and short enough not to drag out the collection. State an explicit deadline date in the letter.

Can a resident also be charged costs or interest on a building-fee debt?

The Supervisor of Land Registration may award the debt plus the costs of the proceeding, and in appropriate cases also linkage differentials and interest. The committee itself has no authority to impose fines — but noting in the reminder that a proceeding before the Supervisor may carry costs is legitimate, accurate, and encourages payment.

Key Takeaways

  • A proper reminder letter is the step before a claim with the Supervisor of Land Registration — and it is usually enough on its own
  • Always state: the amount and period of the debt, a payment deadline (14 days is customary) and the payment method
  • Send by registered mail or deliver by hand with documentation — and keep a copy in the building file
  • The duty to pay is set in Section 58 of the Land Law and applies even to owners who don’t use the common property
  • The template here is free — copy, print, or download as Word

Related Templates

All templates for building committees →

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